The File Menu displays items that apply to specific files or documents.
The File Menu contains standard menu items, typically found in other Mac OS X applications, such as:
- New Window: Opens a New MacPractice window.
- Open Recent: Opens a submenu with a list of the most recently opened MacPractice windows.
- Close: Closes the active MacPractice window.
- Page Setup: Opens the print parameters dialog.
- Print: Opens the Print dialog.
- Import Codes: Imports exported codes.
- Export: Opens a submenu listing Export Codes, Notes as Pdfs, and vCard
- Retrieve Archived: Opens a submenu listing Attachment, Fee Schedule, Insurance, Note, Patient, EDR/EMR Form, and Locked Patient EDR/EMR Form
- Load Patient Updates:
- Generate File Fingerprint: Generates a file fingerprint (hash).
- Verify File Fingerprint: Verifies a file fingerprint (hash).
- Encrypt/Decrypt: Opens a submenu listing Encrypt and Decrypt.
To import any codes, the code file must be in the .mpxml file format. Imported codes might be any user created data, generally References, such as Fee Schedules, Diagnosis Codes, and so on.
To import codes, select Import Codes to open the Import dialogue. Click the Select Files... button and select the code file to import. Click the Open button to add the file to the import list. If more codes are to be imported, click the Select Files... button and select the next file until all code files are added to the Import list. Once finished, import the codes with the Import button.
Note: For any import option, only information that was exported from MacPractice can be imported into the program. No files or information saved in any other format can be imported.
The specific types of exportable data in the Export submenu include:
- Export Codes: Opens a dialogue box from which user data such as Fee Schedules or Diagnosis lists can be exported.
- Notes as PDFs: Opens a dialogue box from which notes created in the Notes ability can be exported.
- Note Templates: Opens a dialogue box that allows you to to export Note Templates from the Notes ability.
- vCard: Opens a dialogue from which patient address information can be exported to a .vcf file.
To export codes, select the Export Codes item to open the Export MacPractice Data dialogue. Check the box for any specific files to export and set the path with the Save As... button. Click Open to return to the Export MacPractice Data dialogue and click the Export button to create the exported .mpxml file in the selected path location.
To export a note as a PDF, select the Notes As PDFs item to open the Window dialogue. Select any of the checkboxes, such as Patient, Provider, and so on, and set the related menu or field to filter the notes results by that checkbox attribute. Click the Export checkbox to select to export that note. The All button can be used to check the Export checkbox for all note results, while the None button can be used to uncheck and checked Note results. Click the Export button. On the resulting menu, select the location to which the PDF should be exported. Click Open to create the file in that location.
File Menu - Export - Note Templates
The Export Note Templates window will allow you to select which Note Templates you'd like to export.
Simply check the Note Templates you'd like to export, and then click the "OK" button after you've selected all desired Note Templates. A window will then open allowing you to choose where to save the exported files. Files are saved as a .tpl file by default.
To export a vCard, select the vCard item to open the Export Patient vCard dialogue. Select the Providers or Offices from which patient address information is to be exported. Click the Select File button to set a specific file name and location for the vCard. Next, click the Save button and click Export to create the .vcf file in the specified location.
The specific types of retrievable archived data in the Retrieve Archived item are as follows:
- Clinical Decision Rule
- Diagnosis Codes
- Fee Schedule
- Imaging/DR Visit
- Inventory Items
- Inventory Categories
- Note Template
- Patient Education Resource
- Patient Portal User
- EMR/EDR Form
- Patient EMR/EDR Form
- EHR Template
- EHR Section
- EHR Patient Form
Once the fingerprint is generated, click the OK button. The fingerprint (hash) file will be generated with the original file name, including the format SHA256.
File Fingerprinting uses a SHA-256 algorithm to verify data if changed in a file. The SHA-256 (i.e.: SHA-2) hash function is used in as security in applications and protocols and serves as the secure algorithm required by US Government applications and commercial applications with sensitive data. More information can be found in NIST's Policy on Hash Functions.
If the fingerprinted file has been separated from the file fingerprint (hash) file, the verification process will not function properly. The file fingerprint, with extension .SHA256, should always be located with the fingerprinted file.
The encrypted file is then generated with the '.enc' extension in the location of the original file.
- Printer: Select the Printer to which MacPractice will print the document
- Presets: Select a Preset apply to the document
- Copies: Select the number of copies which will print
- Pages: Select to print All pages or From a page number range
- Health Record Disclosure Reason: Select the Reason for Disclosure from Not a Disclosure of Patient Health Information, Health Care Operations, Payment, or Treatment.