This article demonstrates how to create repeating appointments in the Schedule Ability of MacPractice.
Repeating Appointments are handled differently depending on what build of MacPractice you're running. This article contains explanations of both methods.
If you're not sure of the build of MacPractice you're on, you can find out by navigating to the MacPractice menu and click "About MacPractice", then look for the "MacPractice Build" number.
Repeating Appointments in Builds 11 and later
To schedule a repeating appointment, you'll first schedule an appointment for a patient as normal. Once you have that down on the schedule, right-click the appointment block and select "Repeat".
The new repeating appointments sheet is similar to the Appointments tab in the Drawer in older builds of MacPractice. At the top of the sheet, you can see all of the appointment details, as well as patient DOB and phone number.
If you have purchased AutoRemind on your MacPractice License, there will also be an "AutoRemind" checkbox in the upper right hand corner of the Repeating Appointment window, which you can check to ensure all repeating appointments created will have appointment reminders enabled.
By checking the "Repeat Appointments" checkbox, you can configure a repeating appointment to repeat (and end) at an interval of your choosing, from Days, Weeks, Months, or Years. Once you're happy with how your repeating appointment is configured, you can click the "Create Repeats" button. For example, if you plan on having a patient come in every two months starting in July for the remainder of this year, you would enter fields as so, then click the Create Repeats button. The resulting screen would appear as so:
The Repeated Appointments table at the bottom displays every appointment that will be generated with this configuration. If this is acceptable, click the "Save" button in the lower right of the Appointment sheet to save the generated appointments to the schedule.
Deleting Repeating Appointments in Build 11+
In order to delete repeating appointments in Builds 11 and higher, you'll need to do this from the Repeating Appointment window.
First, you'll right click the original appointment or any of the recurring repeating appointments, and click Repeat to go back to the Repeating Appointment window.
Once you are there, you can right click or option-click Appointments in the Repeated Appointments table.
Open your MacPractice Drawer by clicking on the icon in the lower left of the MacPractice Window. The drawer will expand from either the left or the right side of the MacPractice Window, whichever has more room.
Use the End fields to determine how long you would like the repeats to continue.
You can choose After Times or On Date. If you select After Times, enter the number of repetitions in the provided field.
For example, you may wish the appointment to repeat 30 times. In that case, enter 30 in the field.
When you have finished selecting your options, save your changes by going up to the Edit menu and selecting Save Record, or using the Command-S keyboard shortcut.
You will see an alert, asking if you are sure you wish to create the repetitions. The alert will also inform you that if a repeating appointment would conflict with an existing appointment, the repeat appointment will NOT be created for that occurrence. Such appointments will need to be manually created.
- Delete Appointment & Repeat - Select this option to remove the appointment from the schedule, and delete the repeat line from the drawer.
- Cancel - Click this button to make no changes, and return to the previous screen.
- Delete Only Repeat Information - This will delete the Repeated Appointment entry in the Appointments drawer, but will leave the appointment intact.