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Schedule - Create a Repeating Appointment

This article demonstrates how to create a repeating appointment in the Schedule. There is a different workflow depending on what build of MacPractice you're running. This article contains both methods. Please refer to the section which applies to you.
You can always check the build of MacPractice you're on by navigating to the MacPractice menu and click "About MacPractice", then look for the "MacPractice Build".
Repeating Appointments in Builds 11 and later
To schedule a repeating appointment, you'll first schedule an appointment for a patient as normal. Once you have that down on the schedule, right-click the appointment block and select "Repeat".

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The new repeating appointments sheet is very similar to the Appointments tab in the Drawer in older builds of MacPractice. At the top of the sheet, you can see all of the appointment details, as well as patient DOB and phone number.

By checking the "Repeat Appointments" checkbox, you can configure a repeating appointment to repeat (and end) at an interval of your choosing, from Days, Weeks, Months, or Years. Once you're happy with how your repeating appointment is configured, you can click the "Create Repeats" button.

For example, if you plan on having a patient come in every two months starting in July for the remainder of this year, you would enter fields as so, then click the Create Repeats button. The resulting screen would appear as so:

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The Repeated Appointments table at the bottom displays every appointment that will be generated with this configuration. If this is acceptable, click the "Save" button in the lower right of the Appointment sheet to save the generated appointments to the schedule.

Repeating Appointments in Builds 10 and earlier
To create a repeating appointment, schedule the first occurrence as you would schedule any other appointment. Then, select the appointment you would like to repeat. The appointment will have a highlighted line around it, indicating it is currently selected.

Open your MacPractice Drawer by clicking on the icon in the lower left of the MacPractice Window. The drawer will expand from either the left or the right side of the MacPractice Window, whichever has more room.
 
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Select the Appointment tab. In the upper half of the window, you will see some information about the selected appointment. In the lower half of the drawer, you will see two tabs: Treatments and Repeats. The Treatments tab will display a list of any treatment plan items that are associated to the appointment. The Repeats tab allows you to set up the repeating appointment. Check the Repeat Appointment checkbox to activate the fields.

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The first line in the repeat area allows you to set the repeat frequency.
 
Select the time period (Day(s), Week(s), Month(s), Year(s)) from the pop-up button, then enter how often the appointment should repeat.
 
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Use the End fields to determine how long you would like the repeats to continue.

You can choose After Times or On Date. If you select After Times, enter the number of repetitions in the provided field.
 
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For example, you may wish the appointment to repeat 30 times. In that case, enter 30 in the field.
Note: The After Times feature does not count the first occurrence of the appointment. So, if you wanted 30 total appointments, including the initial appointment, you would enter "29" in the field. If you select On Date, simply enter the date you wish the repetitions to cease.

When you have finished selecting your options, save your changes by going up to the Edit menu and selecting Save Record, or using the Command-S keyboard shortcut.
Note: When you save a repeating appointment, all information in the original appointment will be populated to the future repetitions, including Status, Type, Notes, and so on. That means if your original appointment is set to "Confirmed", all the repeating appointments associated to it will also have a status of "Confirmed". If the original appointment has a note indicating "Patient is running late", all future repetitions of the appointment will have the same note.

You will see an alert, asking if you are sure you wish to create the repetitions. The alert will also inform you that if a repeating appointment would conflict with an existing appointment, the repeat appointment will NOT be created for that occurrence. Such appointments will need to be manually created.
 
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Comments

  • Avatar
    Brit Wolff

    This will need to be updated to the new Repeat Appointment UI.. not sure if it has been pushed to a client build yet or not though...

  • Avatar
    Jamie Minchow

    This still needs to be updated to show the new workflow in 11+