There may come a time when you need to send out a mass letter to all of your patients. MacPractice makes this a little easier by allowing your office to create address labels for all patients in your database. This document will take you through the process to create a single and/or multiple labels from your database.
Differences in Build 11 and above
Before going into details on creating labels, it is important to clarify that in MacPractice Builds 11 and higher, we've adjusted the behavior of the software. If you are on MacPractice Build 11 and higher, the drawer functionality for lists was moved to the List Window, located in the Window Menu.
Any time you need to access a List generated from a Report, you'll navigate to the List Window. The workflow presented in this article was written for Build 7.3 and earlier, but the workflow itself is largely unchanged other than the List Window.
For more information regarding drawer changes in Build 11, please refer to this article. If you have any further questions, don't hesitate to contact MacPractice Support.
Activating the Label Form
Before your office can start using the Avery 5160 form you may need to activate the form if it has not been done already. To activate the form go to References > Forms > select the desired label form (in this case the Avery 5160).
Once the form is selected, check the "Form Active" checkbox in the main area of the MacPractice window. Save your changes by going up to the Edit menu and selecting Save Record, or using the Command-S keyboard shortcut, then the form is ready for use. You will be able to access you Avery 5160 form from the Patient, Schedule or Note abilities under the Form node in the sidebar.
Creating a Label for a Single Patient
If you wish to create a single label for one of your patients, locate the patient in one of the three abilities: Patient, Schedule, Notes. With the patient selected in One mode, click on the name of the label and it will populate in MacPractice with the patient's information.
Creating Labels for Multiple Patients
Printing the Labels
- Number Of Labels: Allows you to generate as many labels as you need. For example:if you enter 2 into this field, you will print out the patient name(s) 2 times on your label sheet. NOTE: MacPractice will remember the number entered in the "Number of Labels" field so you will need to change this back to one when you are finished, otherwise it will print XX names for each patient you pull into the labels the next time you print labels.
- Starting Label Position: Allows you to select the position you want the labels to start, left to right. This allows you to use an entire sheet of labels, even if you only print a few at a time. For example: you enter 5 in the field, when you print, the label will start in the 5th position on the label sheet.