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Additional Report - NYC Immunization Patient Data

**Note- this report is for historical reference only. NYC no longer accepts immunizations data in this manner and hasn't for quite some time. If you'd like to send immunizations data to NYC (or to your own state registry), please contact MacPractice support to get started with the interface process.**

 

The NYC Immunization Patient Data report displays immunization patient data specifically for the electronic transmission of vaccinations to the New York State Immunizations Information System (NYSIIS).

The report collects Immunization data as specified by the NYSIIS's Flat File Transfer Specification.

The report can be filtered by Providers, Offices, or Vaccination Start and End Date.

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A patient will appear on the report if a valid Record Identifier (CPX Code) has been listed on a patient immunization added to the Clinical tab in the patient's Immunizations table. The immunization within the table must also have a set provider and office, and the status must be set to Complete. Per the specifications of NYSIIS, the electronic transmission of the immunization records must have a Record Identifier (CVX code), date, and CPT or Vaccine Group code.

Additional information that is not currently required but specified by the NYSIIS's Flat File Transfer Specification is also listed within the report. Where information is not available for a specified field, NYSIIS specifies that the entire field must be blank. Where this information is not used within MacPractice, the field has been left blank. Contact the NYSIIS Help Desk for data reporting on these fields.

The following columns are included in the report:

  • Record Identifier: This required information is the CVX code as set in the immunization record within the Immunization node in the References ability.
  • Patient Status: This field uses the NYSIIS code set for Patient Status, which is "A" by default.
  • First Name: This required information is the patient name listed on the Patient tab in the Patients ability. If a patient does not have a first name, "NO FIRST NAME" must be entered as the patient name.
  • Middle Name: This information is the patient middle name listed on the Patient tab in the Patients ability.
  • Last Name: This required information is the patient name listed on the Patient tab in the Patients ability.
  • Name Suffix: This information is the patient suffix listed on the Patient tab in the Patients ability.
  • Birth Date: This required information is the patient Birth Date listed on the Patient tab in the Patients ability.
  • Death Date: This required information is the patient Birth Date listed in the Date of Death field in the Reporting tab within the Patient tab in the Patients ability.
  • Mother's First Name: This information is not used by MacPractice. Contact the NYSIIS Help Desk for data reporting.
  • Mother's Maiden Last Name: This information is not used by MacPractice. Contact the NYSIIS Help Desk for data reporting.
  • Sex: This required information is the patient Birth Date listed on the Patient tab in the Patients ability.
  • Race: This information is the patient race listed within the Reporting tab in the Race box on the Patient tab in the Patients ability. If multiple Races are listed, the report will display the code for the most recently added race.
  • Ethnicity: This information is the patient ethnicity selected within the Reporting tab from the Ethnicity menu on the Patient tab in the Patients ability.
  • Contact Allowed: This information is related to the NYSIIS code set for Contact. This information is not used by MacPractice. Contact the NYSIIS Help Desk for data reporting.
  • Consent to Share: The NYSIIS defines Consent to share as the patient giving written consent to share with the registry. This information is not used by MacPractice. Contact the NYSIIS Help Desk for data reporting.
  • Patient ID: This information is automatically added to the report based on the patient ID. The Patient ID listed in the report will differ from the Patient ID listed within the Patient's ability in that the previous assigns IDs through unique patients, while the former assigns IDs in consideration of account ties, creating account numbers.
  • Responsible Party First Name: This information is not used by MacPractice. Contact the NYSIIS Help Desk for data reporting.
  • Responsible Party Last Name: This information is not used by MacPractice. Contact the NYSIIS Help Desk for data reporting.
  • Responsible Party Relationship: This information is not used by MacPractice. Contact the NYSIIS Help Desk for data reporting.
  • Street Address: This information is the patient Street Address listed on the Patient tab in the Patients ability.
  • PO Box Route Line: This information is not used by MacPractice. Contact the NYSIIS Help Desk for data reporting.
  • Other Address Line: This information is not used by MacPractice. Contact the NYSIIS Help Desk for data reporting.
  • City: This information is the patient City listed on the Patient tab in the Patients ability.
  • State: This information is the patient State listed on the Patient tab in the Patients ability.
  • Zip: This information is the patient Zip listed on the Patient tab in the Patients ability.
  • County: This information is not used by MacPractice. Contact the NYSIIS Help Desk for data reporting.
  • Phone: Regardless of the phone number set in the Patient tab in the Patients ability, this information is not included on the report. Contact the NYSIIS Help Desk for data reporting.
  • Sending Organization: This is ID of the provider organization that owns this patient and corresponding immunization records. This information is not used by MacPractice. Contact the NYSIIS Help Desk for data reporting and the appropriate organization ID.
To export the report, click the Export button. If an entry within the report appears in red, the related entry is invalid. The Export button will be disabled in the event that any invalid entries are found.
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    Tiffany Yanagida

    needs an alert that this is completely irrelevant at the top. NYC hasn't processed immunizations like this in years